Q: What is a "management company" and what do they do? How do I reach them?
A: A management company is contracted by the Board of Directors to provide such services as collection assessments, supervision of subcontractors, obtaining bids for subcontracted services, providing financial statements and collection reports as well as a general clearing house for problem solving, communications with homeowners and the Board of Directors and to serve in an advisory capacity. The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors.
Q: What is a homeowners association?
A: It is a non-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with the provisions of the legal documents, ie the CC&R's, Bylaws and Articles of Incorporation. The Corporation is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.
Q: What are the CC&R's?
A: The Covenants, Conditions and Restrictions (CC&R's) are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The CC&R's are recorded by the County recorder's office of the County in which the property is located.
Q: What are the Bylaws?
A: The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings as well as other specific items that are necessary to run the Association as a business. The Bylaws for our association may be viewed within the Deed Restrictions tab on this website.
Q: Are Board meetings open to all residents? Where/when are they held?
A: Yes. Notice of the time and place of quarterly board meetings will be posted at the entrances on Hackney Prairie. These notices will be posted at least 48 hours prior to the meetings. The annual meeting is usually held in January of each year.
Q: What is an assessment?
A: The assessment is the periodic amount due from each homeowner to cover the operating expenses of the common areas, hazard/liability insurance and to provide for reserve funds for the replacement of common facilities in future years
Q: How is the amount of the assessment determined?
A: Our budget is set upon specific guidelines for utilities, landscaping, administration, etc. Reserve funds are monies set aside for future expenses due to the life expectancy of certain items, ie pool resurfacing, pool cabana maintenance and painting, brick fencing, etc. These amounts are then divided by the number of residential units of the development. Budgets are developed by the Board of Directors.
Q: What happens if I don't pay my assessment?
A: The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. If payments are late you will incur a $25.00 per month late fee plus interest. The CC&R's allow the Association to charge late charges and interest and proceed with a lien on your property and initiate foreclosure proceedings for nonpayment of assessments. In addition, access to the amenities will be suspended.
Q: Do I need a permit to cut down a tree in my yard?
A: Yes. The City of Ocoee requires you to obtain a permit from their building Department. You can submit an application online on the City of Ocoee website.
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